General guidelines have been set up to determine if a request is royalty or non-royalty bearing. That being said, each request is reviewed on a case-by-case basis to ensure that the trademark policies are implemented in a consistent manner. These guidelines are, but not limited to the following:
Any item, including those sold to a university-owned entity are generally subject to royalty fees if a UT trademark is used and the product/merchandise is for resale.
The inclusion of a corporate name or “sponsor” may require the payment of royalties. This is usually the case with promotional, corporate sponsored items.
There are times when an item being given away will be royalty bearing. This is when the design is considered “generic” (ie: not dept, program, or event specific).
Campus entities are generally exempt from royalty payments if merchandise is for internal use or the product/merchandise is a give-away item. However, if the design is considered “generic” (i.e. not department, program or event specific), royalties may be charged. These guidelines may vary slightly across UT System institutions. More info can be found at UT System in the menu bar.